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Creating an Effective Pricing Structure: A Comprehensive Guide

Maciej Wilczyński
Managing Partner, Founder Valueships
August 28, 2023

Pricing truly is one of the hardest business aspects to get right. There are so many elements to remember while working on the pricing strategy that business owners often find themselves overwhelmed. Just how can they find the ideal price that will cover their expenses, give them a healthy profit, but not discourage their audience from buying the product or service? And it might be even more tricky if you look at how many pricing structure types you can pick from.

To make the decision a bit easier for you, we created this guide on price structure and how to decide on the best one for your needs.

What is a pricing structure?

A pricing structure is how a business decides how much to charge for its products or services, including discounts and special offers. Pricing structure also helps companies to organize their prices in a logical way. You can think about it as a way businesses can answer the question, “How and how much do I charge for my product?”. 

For example, in the software world, especially with Software as a Service (SaaS), a typical pricing structure might be tiered pricing, where there are various levels or “tiers” of service, with different features, capabilities, support access and prices.


This way, customers can choose the level that fits their needs and budget the most. 

Pricing structure vs. pricing strategies

Before we get to the details, there’s one thing we need to make clear - pricing structure and strategy aren’t one and the same thing. Pricing structure refers to setting and presenting prices for your products or services to your customers - the tiered pricing structure from the above is a good example here.

Pricing strategy meanwhile is a broader term, though as it also includes your business objectives, production expenses, and reasons why you are pricing your products in a specific way. A good example here is penetration pricing where businesses try to attract customers to a new product or service by offering a lower price during its initial offering.

You can read more about different pricing strategies, such as dynamic pricing, competitive pricing, cost-plus pricing, or value-based pricing, in our other article about pricing strategies.

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Main pricing structure types

Tiered pricing might be one of the most pricing structures but there are actually far more options than just this one. Let’s look at some of the available types and how companies might be using those in practice.

Tiered pricing

Tiered pricing divides the product or service offerings into separate tiers, each with its distinct features and prices. The higher the tier, the more benefits the user can get - but the price is also higher. This pricing structure helps users choose the option that best fits their requirements and budget, with the added benefit that they can quickly scale up or down.


A company offering a project management tool has three tiers available. he lowest tier is $10 a month and only has a few management features available, plus the number of projects users can add is also limited. The professional tier is priced at $30 a month, and besides unlimited projects, a few advanced collaboration features are added. The highest, Enterprise tier, is priced at $60/month, it includes advanced reporting tools, priority customer support, and additional storage space.

Bundle pricing

Bundle pricing combines two or more standalone products or services and offers them at a lower price than if customers want to buy those separately. Offering those is a nice way to encourage users to spend more money in exchange for getting the products or services they need all at once. 


A business software suite might include separate CRM, email marketing, and sales analytics tools. Instead of selling them separately, the company could offer a “Business Growth Suite” which integrates all three tools at a price lower than purchasing each individually.


Freemium is a hybrid pricing model combining “free” and “premium” models. Users can access the core functionalities of the software for free but are required to pay for advanced features or additional capabilities. Freemium is a common way in which SaaS businesses try to attract users, hoping they’ll find the platform valuable and eventually move to the paid version.



A graphic design SaaS platform could offer free access to basic design tools and templates. For features like high-resolution exporting, access to a premium assets library or advanced editing tools, users would need to upgrade to a paid account though.

Pay-as-you-go pricing

Cloud computing and SaaS brands often also use the “pay-as-you-go” pricing model, where customers are billed based on their actual monthly consumption or usage rather than paying a fixed monthly fee. The biggest benefit of this model is that it’s incredibly flexible - if a customer needs more resources in a given month, they will pay more. But when their usage drops, so will their bills.



For a cloud computing service it might make more sense to bill users based on the computing power or storage they used rather than use a flat-fee pricing. If a customer needs to temporarily increase the resources (let’s say, server usage due to increased website traffic), this structure will allow them to use as much as they need to handle the increased traffic and then automatically lower their usage when they no longer need it. 

Volume-based pricing

Here, the unit price reduces as the volume of purchases increases, offering a bulk discount to the users. This is an excellent method to incentivize customers to buy or use the product or service more, as they can save money on higher volumes. 


Email marketing service might charge 10 cents per email for the first 1,000 emails. Beyond that, the price could drop to 8 cents per email for volumes between 1,001 and 10,000 and then keep dropping by 1 cent for every 20,000 emails sent.

Subscription pricing

Vast majority of brands from dozens of industries now have a subscription plan where users pay a recurring fee to access a product or service - typically either monthly or annually. Zuora research even found that businesses using subscription model are growing 4.6x faster than companies from the S&P 500! For users, subscriptions are incredibly convenient as they don’t have to search and buy a given product or service every month plus they can stop using the service at any time they want.   

For businesses meanwhile, subscriptions give them a predictable revenue stream, especially if they can incentivize users to buy the annual subscription (for example, with special discounts).



A digital accounting software platform might offer its users access to its tools for a flat fee of $30 a month. If the user pays for the entire year in advance meanwhile, the price drops to $23 a month.

How to set up a pricing structure

So how can you choose which models would fit your business and product best? What you need here is doing thorough research on both your own costs but also your audience and competition to see which option would make the most sense for your product. To put you on the right track, here are some steps to create a robust pricing structure.

Research your costs

To set a realistic and profitable price (or prices) for your product or service, you first have to find and add together all expenses related to it. And we don’t only mean adding direct costs like raw materials, resources, or labor costs. You need to think wider: utilities, rent for the space you’re using, marketing costs, and even the small, often-overlooked expenses like packaging should be included.

Once you know your total costs, you’re in a much better position to determine a price that covers these costs and brings in a profit.

Analyze your audience and competition

If you want to bring people to your brand, then it’s essential to know who they are, what they might be using your product, and what are their buying habits. The more you know about them, the easier it will be to determine how much they are willing to pay and pricing structure they might find the most appealing

Alongside this, observe your competitors. What are they charging for similar products or services? How does their pricing structure look like? Are they offering discounts or special offers? If you can understand both your audience’s preferences and your competitors’ tactics, you can price your own products in a way that attracts customers and gives you a competitive advantage.

Consider the value

Gauging how much your product or service is worth to potential customers can also help you pinpoint the right price and structure you should use.

Imagine you are selling a business automation tool that can save a company a lot of money, let’s say $10,000 a year. If you charge them $1,000 for it, they might see it as a great deal because they’re saving much more than they’re spending.  But, if the same tool would only save them $ 1,500 a year and you still charge $1,000, they might think it’s too expensive. 

So, the price you set should also reflect how much value your customers can get from your product.

Estimate the base price points

With a good grasp on your costs, customer preferences, and the price difference between your product and competitors you can set a base price for your product or service. This base price should, at the very least, cover your costs and give you a little profit. You can treat it as a starting point for calculating and adjusting the final price or prices at which you will offer your product or services.

Keep pricing transparent

No matter what structure or pricing models you pick, it’s vital that you keep the pricing simple. A good pricing structure boosts customer trust and encourages customers to purchase your products. With too many options meanwhile potential users might get overwhelmed and leave. Plus, with an easy to understand pricing, you’ll also avoid many of the issues that might come from users misunderstanding the prices and then getting upset with the price they have to pay.

Monitor and optimize

The market, customer preferences, and your own business goals can change over time. So it’s essential that you keep an eye on how your pricing structure impacts your sales and if there is anything you should optimize. Maybe you need to adjust because of increased costs, or perhaps a competitor has entered the scene with aggressive pricing. It’s high time to review and update your pricing. 

And if you need someone to lend you a hand with creating, modifying, or updating your pricing structure, you can count on us at Valueships. From pricing strategy consulting to finding where the true value of your product or service lies, we’ll help your business stand out. 

Leave your contact details and a short description of your needs using the form on our website, and we’ll schedule a meeting to talk more about your goals.  


A simple and clear pricing structure can help your users or customers understand what they can gain by picking your product - and this way, boost your sales. To create one though, you’ll need to do your homework first - consider your costs and goals, gauge how much customers are willing to pay, and what competitors charge. Remember, the goal is to offer attractive prices that also allow the business to make money. So, when building a pricing structure, always think about both the company’s needs but also what’s best for the customers.

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Maciej Wilczyński
Managing Partner, Founder Valueships

Expert in B2B pricing, monetization and value-based selling strategies. Over the past year, he has completed over 40 consulting projects in Europe. Prior to founding Valueships, he worked at McKinsey & Company, mainly in the TelCo, software, and banking industries. He completed his doctorate in pricing in SaaS start-ups at the University of Economics in Wrocław, where he also lectures.

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Maciej Wilczyński
Managing Partner, Founder Valueships

Expert in B2B pricing, monetization and value-based selling strategies. Over the past year, he has completed over 40 consulting projects in Europe. Prior to founding Valueships, he worked at McKinsey & Company, mainly in the TelCo, software, and banking industries. He completed his doctorate in pricing in SaaS start-ups at the University of Economics in Wrocław, where he also lectures.